Office of The DVC – Administration, Finance, Planning and Developement

The Office Mandate

This office is in charge of the administration division of the university which entails smooth running of the institution administration and financial matters (finance, planning and development)

 

Division Head:

Prof. Henry Mutembei M’Ikiugu, (Ph.D)

I am a Professor of Veterinary Reproduction and Obstetrics (Theriogenology) at University of Nairobi and on a 5-year appointment contract as the Deputy Vice Chancellor at Chuka University in charge of Administration Division (Administration, Finance, Planning and Development). Chuka University is a young and rapidly developing institution. The aspiration is to have an administration that maintains and steers shaping of positive newer frontiers of transformations. As the DVC (AFPD) I commit to chaperon transformations that shall be guided by my pledged five (5) point agenda namely:

  (i) Financial saving
  (ii) Human resource optimization
  (iii) Program/ Development prioritization
  (iv) Justified Appointment Contract performance, and
  (v) Transparent data-based institutional decisions.

Agenda 1 on financial saving shall entail DOING MORE WITH LESS”. I will implement Cost-Saving, Quality-Enhancing Reforms. More often, managers and staff in public universities in Kenya fail to be aware of current times of fiscal constraint leading to unwarranted budget spending. All of us at Chuka University must commit to maximize effective and efficient use of our resources. Let us all work to achieve the proper balance of revenue and expenditure for sustainability.

Agenda 2 on human resource optimization shall entail the “STAFF COMMITTING TO DO MORE FOR OPTIMAL PRODUCTIVITY”. In many Kenyan universities staff duty assignments lack precise descriptions of workloads, targets, expected outputs and metrics of objective output evaluation. I commit to standards of streamlined human resource utilization with clearly spelt out metrics, too, to measure productivity and impact.

Agenda 3 on Program/ Development Prioritization shall entail “CHUKA UNIVERSITY NOT TO BEING EVERYTHING TO EVERYONE”. Failure to tame this attribute often set unreasonable academic/ development priorities leading to institutional debts. I shall deal with this by implementing a three (3) goal plan of (i) maintaining and reshaping existing programs/ and development, (ii) undertaking cost-benefit analysis of emerging programs/ development needs; and (ii) implementing an upper advantage of unique institutionally distinctive program/ development agenda.

Agenda 4 on Contract Tenure Performance Justification shall entail “IMPLEMENT APPOINTMENT BASED ON JUSTIFIED PERFORMANCE”.  I shall utilize five (5) metrics to inform justification namely (i) ability to attract/retain funds, (ii) capability to improving student attraction, (iii) demonstrable skills of prudent financial management, (iv) evidence of academic excellence, and (v) ability to understand and oversee emerging higher education trends.

Agenda 5 on transparent data-based institutional decisions shall entail “BOLD LEADERSHIP AND REAL REFORM BEST PRACTICES” based on publicly available and sharable data coming from all pillars of the mission areas of Chuka University.

Prof. Henry Mutembei M’Ikiugu (PhD), Deputy Vice Chancellor (Administration, Finance, Planning and Development)

Division Contact Info

Office of the DVC Administration, Finance, Planning and Development

109 – 60400
Chuka, Kenya

+1254 20 1234567
dvcafpd@chuka.ac.ke

Mon – Fri 8:00A.M. – 5:00P.M.

 

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    Division Mandate

    1. Coordination of Recruitment of staff
    2. Handling Applications for Review and promotion of Employees
    3. Coordination of long term Human Resource Training and Development
    4. Handling Staff Disciplinary Cases for Grades I-IV and A-F
    5. Coordination of Budget Preparation, Revenue collection and Expenditure
    6. Coordination of Planning & Development of infrastructure and Insurance of Assets
    7. Handling Medical Services schemes for Staff and Students
    8. Steering the Administrative Policies and regulations in the University
    9. Procuring Goods and Services in liaison with the Vice-chancellor
    1. Overseeing Staff Performance Appraisal, I liaison with HODs and QA&PC Directorate
    2. Overseeing the Catering Services in liaison with Catering Department
    3. Overseeing maintenance and repairs of Facilities in liaison with Estates Department
    4. Handling Environmental Safety Measures in liaison with Estates Department
    5. Allocation of facilities to Staff in liaison with Administration and Planning Department
    6. Chairing the Staff Welfare Committee
    7.  Overseeing calibration, maintenance and repair of Office/Laboratory/Library Equipment in liaison with Laboratories, states and Procurement Departments.
    8. Overseeing Work Tickets Analysis in liaison with the Transport Department

    Main Office Supportive Staff

    Senior Legal Officer

    Stella Kainyu Kaburia

    Administrative Assistant(AA)

    Susan Murugi Mbaka

    Clerk/Cleaner

    Doreen Kangai

    Clerk

    Beatrice Chebet