Phone: +254 (020) 233 5510 Email: dvafpd@chuka.ac.ke

THE OFFICE OF THE DEPUTY VICE-CHANCELLOR (ADMINISTRATION, FINANCE, PLANNING AND DEVELOPMENT)

The Office Mandate

Mandate: As per the Charter and Statutes of Chuka University, the Deputy Vice-Chancellor, Administration, Finance, Planning and Development (AFPD) Affairs (Statute VII), is the head of the Administration Division. The current  office holder is Prof. Jonah Nyaga Kindiki

 

Division Head:

Prof. Jonah Nyaga Kindiki

Division Contact Info

Office of the DVC Administration, Finance, Planning and Development

Contact Person: Carol Muthoni Nthiiri
Physical Address: Ndagani Main Campus
Postal Address:
P.O. BOX 109 CHUKA, 60400, CHUKA

+254 (020) 233 5510
dvafpd@chuka.ac.ke

Mon – Fri 8:00A.M. – 5:00P.M.

 

The Division has four main sections: Administration, Finance, Planning, and Development. The Division ensures efficient and effective utilization of resources in production of high-quality and cost-effective goods and services in an environmentally sustainable manner. This is for accountability, competitiveness, public trust, and customer satisfaction. The Division spearheads the following Departments: Finance, Procurement, Catering, Accommodation, Estates, Transport, Security, Human Resource, Medical and ICT.

 

Division Mandate

Responsibilities: As per the Charter and Statutes of Chuka University, the duties and responsibilities of the Deputy Vice-Chancellor (AFPD Affairs) shall be (Statute VII):

  • To oversee the formulation, development and implementation of sound administrative, financial, planning, development and ICT policies;
  • To provide leadership, guidance, coordination and direction of the departments within the AFPD Division;
  • To supervise the administration, financial, planning & development activities of the University including efficient allocation of resources;
  • To coordinate preparation of financial statements, budgets, reports and analysis for presentation to Management and the University Council for approval;
  • To oversee development and management of university operating and capital budgets, physical plant and capital construction;
  • To represent the University in collective bargaining negotiations, administration and management, including labour relations, grievances handling, retirement benefits management, contract interpretation, and workers compensation;
  • To oversee preparation and analysis of the University Strategic and Operational Plans and Performance Contracts for presentation to Management and to the University Council for approval;
  • To conduct periodic audits and reviews of physical and stock records to ensure proper accounting and internal procedures have been developed and enforced;
  • To establish and maintain effective budgetary planning and procedures for ensuring strict compliance with the approved budget;
  • To coordinate implementation of procurement policies and procedures that would ensure the University receives quality goods, works and services from suppliers and value for money, including preparation of contracts, specifications and procurement rules and regulations;
  • To administer human resource functions of the University including staff appointment, deployment, retention and separation;
  • To oversee provision of health services, insurance, catering, accommodation, registry, and estates management services in the University; and
  • To ensure the Kenya Vision 2030 goals and objectives are mainstreamed into University core functions;
  • The Deputy Vice-Chancellor (AFPD) shall be the Chairperson of-
  1. The Human Resources Training & Development Committee
  2. The Staff Welfare Committee
  3. The Staff Disciplinary Committee (for unionisable staff in Grades I to XI)
  4. The Accommodation, Catering & Health Services Committee
  5. The Budget, Planning & Development Committee
  6. The Performance Contracting Committee
  7. The Appointment Committee for non-teaching staff in Grades XI and below.
  • In the absence of the Deputy Vice-Chancellor (Administration, Finance, Planning & Development), the Vice-Chancellor may appoint the Deputy Vice-Chancellor (Academic Research & Student Affairs) to perform his/her duties; and
  • Carry out such other duties as may be assigned or delegated by the Vice-Chancellor in line with Statute V (11). 

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